mecㆍviewer v1.5 :: spring 2023 club constitution.docx

Service, Cultural/Identity, Leisure/Hobby/Special Interests (Other),
Media/Arts/Performance, Political/Social Action, Governing Body, Recreational/Athletic,
Science, Social, and Spiritual, Pre-Professional.

THE IS A(N)

CLUB.

ARTICLE 4: MEMBERSHIP

THE MEMBERSHIP OF THIS ORGANIZATION SHALL COMPRISE OF:

2.7. Active Members shall be those members who are registered in a credit course at the

University or its affiliated institutions and are not in default of payment of the university fee,
and who pay a club membership fee. There must be at least 10 active general members and 3
executive members (minimum 13 in total).

2.8. Associate members shall be those club members who are not Active Members but who pay a

club membership fee. They can be SUNY Korea alumni, research fellows, faculty members,
staff, non-SUNY Korea students, or others willing to be involved in Club activities. They
shall not be permitted to vote, or sign Club Petitions.

2.9. Honorary Members shall be Club members who are not Active Members and who do not

pay club membership fee, and shall not be permitted to vote, hold office or sign Club
Petitions.

2.10.

A minimum of two-thirds (2/3) of the club’s membership shall be Active Members of

the SUNY Korea Student Club.

2.11.

The number of Associate Members and Honorary Members shall not be more than

one-third (1/3) of the Club’s membership.

2.12.

The membership period shall not be longer than one (1) year.

2.13.

Active Members shall pay a semester non-refundable membership fee of a minimum

of one thousand Korean won (1,000 KRW) as approved by resolution of a General Meeting
with quorum, at the time of registration. Associate membership fees shall be at least fifty
percent (50%) more than Active membership fees.

SUNY Korea Student Club Constitution

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2.14.

Changes in membership fees shall not become binding on established members until

the termination of the current membership period.

2.15.

Each new member of a club, including Associate and Honorary members, must sign

an SUNY Korea Student Club General Member Waiver form.

ARTICLE 5: EXECUTIVE COMMITTEE

The Club shall have an Executive Committee comprising of the following Executive Officers
(President, Vice President and Treasurer must be on this list) elected every semester by the Active
Members. Executive Titles listed here may not be hired under any circumstance.

2.16.

President

2.17.

Vice President

2.18.

Treasurer

2.19.

2.20.

2.21.

2.22.

Note: The President, Vice President, and Treasurer are automatic Booking Representatives, unless
the task is assigned to another executive in Bylaw 5. One Booking Representative must always be the
Treasurer.

ARTICLE 6: FUNDS

2.23.

All constituted SUNY Korea Student clubs by SUNY Korea must report their bank

account with the club name to Student Affairs of SUNY Korea including the semester
budget plan.

2.24.

All financial transactions shall be made explicit through the reported bank account; all

financial dealings shall be done through the official treasurer of the club and kept in record.

2.25.

If any unauthorized accounts are discovered (i.e. other bank accounts that is not

reported, cash transactions…etc.), the Club will be subject to de-constitution under the
discretion of SUNY Korea Student Affairs. These controls are necessary for the protection
of the Club against a dishonest signing officer, or for protection against the loss of the Club’s
monetary transaction records.

2.26.

All membership fees must be deposited in the reported club bank account.

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THE SOLE SIGNING OFFICER OF THIS ORGANIZATION SHALL BE THE:
TREASURER. *The Treasurer must be the signing officer.

ARTICLE 7: CONSTITUTIONAL AMENDMENTS

2.27.

An amendment may be proposed at a General Meeting if it is passed by the Executive

Committee and presented with signed minutes.

2.28.

An amendment may be proposed at a General Meeting

if it is presented by a signed petition representing percent ( %) of the non-executive
active membership.

2.29.

All amendments to the Constitution shall be proposed at a General Meeting of the

Club at least two weeks before they are voted upon. All amendments must be passed by two-
thirds (2/3) majority at the General Meeting where the quorum is fulfilled.

2.30.

7.4 All amendments shall be forwarded to Student Affairs of SUNY Korea and shall

be favorably voted upon by SUNY Korea Student Affairs in order to become effective.

ARTICLE 8: QUORUM

2.31.

Unless otherwise stated, the quorum for all meetings shall be percent

( %) of the Active membership of the Club excluding the Executive Members.

Note: Quorum is often between 15% and 30%.

BYLAWS

BYLAW 1: GENERAL MEETINGS

1.1. Each Club shall have at least one General Meeting during each term of the school year.

There shall be a minimum of one (1) Semester General Meeting (AGM) during the
University winter session.

1.2. A General Meeting shall be called by the President at the request of the Executive

Committee.

1.3. A General Meeting shall be called by the President on receipt of a petition representing at

least forty percent (40%) of the active membership of the Club, or quorum as specified in the
Club constitution, whichever is lesser. The dates must be at least seven (7) days after the
initial receipt of the petition.

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1.4. Notice of the General Meeting shall be posted in an obvious place at least seven (7) days

before the meeting is to take place.

1.5. The President shall post the Agenda for the General Meeting at least three (3) days prior to

the meeting.

1.6. Minutes of the meetings must be kept if Club decisions are to be upheld by SUNY Korea

Student Affairs in case of dispute, and shall be the accepted record of proceedings.

BYLAW 2: ELECTIONS

1.1. The election of Executive Officers shall take place by May 12, 2023.

1.2. Voting shall take place through secret ballot.

1.3. Nominations shall be submitted to the President at least a week before the election meeting.

If the President is running for a second term, the Vice President shall accept nominations.

1.4. The President may accept nominations from the floor.

1.5. The new Executive Committee shall assume office at the second Executive Meeting after the

election.

1.6. Results of the election shall be submitted to Student Affairs of SUNY Korea no later than

seven (7) days after the election.

1.7. By-elections shall be called by the President to fill vacant Executive positions. In the event

of the Presidency being vacated, the Vice-President shall call a by-election.

1.8. The elected President of the club cannot also be the signing officer of the club.

BYLAW 3: ELIGIBILITY OF EXECUTIVE OFFICERS

2.1. Only living, Active Members of the SUNY Korea Student club shall be eligible to hold

executive offices.

2.2. All Executive Officers must be registered full-time during both academic semesters.

BYLAW 4: MEMBERSHIP PRIVILEGES

3.1. Only active SUNY Korea student club members shall vote, sign Petitions or be elected to the

club executive.

3.2.

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3.3.

3.4.

BYLAW 5: EXECUTIVE DUTIES

Title Duties

4.1. President

4.1.1. Act as liaison to Student Affairs

4.1.2. Calling a General Meeting

4.1.3. Act as one of the two Booking Representatives of the club.

4.1.4.

4.1.5.

Title Duties

4.2. Treasurer

4.2.1. Act as liaison to Student Affairs

4.2.2. Calling a General Meeting

4.2.3. Act as one of the two Booking Representatives of the club.

4.2.4.

4.2.5.

Title Duties

4.3. Vice President

4.3.1.

4.3.2.

4.3.3.

4.3.4.

4.3.5.

Title Duties

4.4.

4.4.1.

4.4.2.

4.4.3.

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Title Duties

4.5.

4.5.1.

4.5.2.

4.5.3.

Title Duties

4.6.

4.6.1.

4.6.2.

4.6.3.

Title Duties

4.7.

4.7.1.

4.7.2.

4.7.3.

All Executives listed above MUST be elected every semester and reported to Student Services Team
(student@sunykorea.ac.kr).

BYLAW 6: PROCEDURE

5.1. All procedural matters shall be governed by Robert’s Rules of Order, Newly Revised.

5.2. Any further discrepancies shall be decided by Student Council, which is the final authority.

BYLAW 7: MEMBERSHIP

6.1. Fees shall not be refundable under any circumstances

6.2. Amendments to a club’s membership fees must be approved by 2/3 majority of Active

Members at a General Meeting, and then must be approved by SUNY Korea Student Affairs
before they become effective.

6.3.

Active membership fees shall be:

(Minimum of 1,000 KRW)

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6.4. Associate membership fees shall be:

(At least fifty percent (50%) more than the Active membership fees)

6.5. Honorary membership fees shall be zero (0) Korean Won.

BYLAW 8: COMMITTEES

7.1. Committees shall be appointed by the Executive Officers or at a General Meeting. The

Executive Officers still shall take the responsibility to supervise and control the activities of
all the committees.

BYLAW 9: INTERPRETATION

8.1. Nothing in these bylaws shall be interpreted in a manner contradictory to the SUNY Korea

Constitution, Code, rules, regulations or policies enacted from time to time by SUNY Korea
Student Affairs.

DOCUMENTATION

Please also attach a copy of the following:

1. Letter to the SUNY Korea Club Committee that further explains the intended purpose of the

Club

2. Filled in Club Constitution
3. General Membership Waiver Form (Full Membership List); Google Form
4. Semester plan of the events and activities and semester prospective budget
5. Contact information of the Club Executive Members.

This Constitution is submitted by (Please Print):

Club President’s Name

Signature

Date

Faculty Advisor’s Name

Signature

Date

Note: Once Official SUNY Korea Student Club status is achieved, it must be renewed every
semester, prior to the 3rd Friday of each semester, in order to be processed for the following
semester. Clubs must renew their status every semester in order to continue to be an Official SUNY

SUNY Korea Student Club Constitution

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Korea Student Club. Any club that does not renew will be automatically deactivated and lose all of
the rights and privileges of the Official SUNY Korea Student Club.

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